Open tender · South Africa · Public tender

Procurement of A Professional Service Provider for the Management of the Fezile Dabi District Municipality Road Asset Management System Including Operational Requirements for A Period of 36 Months

Fezile Dabi District Municipality in South Africa is inviting bids for “Procurement of A Professional Service Provider for the Management of the Fezile Dabi District Municipality Road Asset Management System Including…”. Bids close on 12 October 2026, 12:00 SAST; no bid security (EMD) is required. To qualify, bidders need at least one similar completed work, Overall Project Manager and Visual Assessment Project Manager. Reference: SCM/BID 002/2026-27.

The work

Provision of professional service provider services for the management and operational requirements of the Fezile Dabi District Municipality Road Asset Management System (RAMS) for up to 36 months.

Key facts

Estimated value: Not disclosed by the buyer
Bid security (EMD): Not required
Tender fee: ZAR 250
Bid validity: 90 days
Contract period: Maximum 36 months (terminating on 30 September within the last 12 months of the cycle)
Technical opening: 12 Oct 2026, 12:00
Evaluation: Functionality - Key Personnel 62.0%; Functionality - Capacity and Experience 28.0%; Functionality - Quality Systems 10.0%; Price (Stage 2) 80.0%; Specific Goals (Stage 2: Locality 10, HDI/Women/Disability 10) 20.0%
Price basis: Fixed for the duration of the contract (no CPI adjustment).
Procedure: Open
Published: 10 Sep 2026
Reference: SCM/BID 002/2026-27

What it takes to qualify

Experience

At least 1 similar work — Experience undertaking Road Asset Management System (RAMS) projects of comparable scale and complexity.
Tenderers are evaluated on assessed surfaced and unsurfaced network kilometres in the past 10 years (up to >20,000 km).
Proof needed: client references

Certifications and registrations

Overall Project ManagerECSA registered Pr Eng / Pr Tech Eng with at least 7 years relevant RAMS management experience in past 10 years (or unregistered with 20+ years RAMS experience).

Visual Assessment Project ManagerECSA registered Pr Eng / Pr Tech Eng with at least 5 years relevant experience in past 8 years (or unregistered with 20+ years RAMS experience).

Bridge Inspections Project ManagerCOTO accredited Senior Bridge Inspector with at least 5 years post-accreditation experience in TMH19/22 inspections obtained over past 8 years.

Bridge & Major Culvert InspectorsMinimum 1 Bridge Inspector and 1 Major Culvert Inspector accredited by COTO with at least 3 years post-registration experience.

Visual AssessorsMinimum 2 Paved Road Assessors (min 3000 km rural / 500 km urban) and 2 Unpaved Road Assessors (min 2000 km rural / 500 km urban).

Surveillance and testing equipmentOwn or access to road surveillance and testing equipment for paved road instrument measurements.

ISO Quality Management Certification (optional)Valid ISO Quality Management compliance certificate issued by an accredited agency.

Central Supplier Database (CSD)Registration on National Treasury Central Supplier Database.

SARS Tax Compliance StatusValid South African Revenue Service tax compliance status PIN or tax clearance certificate.

CIPC Company RegistrationCompany registration certificate / founding certificate.

COIDA RegistrationRegistration and Letter of Good Standing with the Compensation Commissioner / Department of Labour.

Policy conditions

No reservation, preference or local-content restriction.

Documents to submit

Certificate of Attendance at Clarification MeetingT2.2.1A
Certificate of Authority for SignatoryT2.2.1B
Declaration of InterestMBD 4
Certificate of Independent Tender DeterminationMBD 9
Declaration of Tenderer’s Past Supply Chain Management PracticesMBD 8
Tax Compliance Certificate / SARS PINMBD 2 / TCS PIN
Preference Points Claim FormMBD 6.1
Insurance Details and Proof of Professional Indemnity InsuranceT2.2.1I
Bank Details and Bank Rating LetterT2.2.1J
COIDA Letter of Good StandingT2.2.1K
Functionality Returnable Schedules (Organogram, Key Personnel CVs and Accreditations, Firm Experience, Quality Management, Equipment)T2.2.2A to T2.2.2P
Form of Offer and Pricing SchedulesC1.1 / MBD 7.2 & C2.2